TERMS & CONDITIONS
1. COPYRIGHT
a) The Copyright Designs and Patents Acts assign the copyright of the images to the photographer (Joe Twigg). The
Photographer (Joe Twigg) assigns full Usage Rights/print rights to The Client for personal use (subject to condition
2). The Client may reproduce, copy and distribute the photographs.
b) Suppliers from the day can use images for their portfolio. The image must be credited to Gather Round Wedding
Photography, and they must email Joe Twigg to arrange usage rights for the images they wish to use, to be able to
compile with GDPR – hello@gatherroundphotos.com
2. DISPLAY
The client(s) hereby allow(s) the photographer – Joe Twigg to display any photograph covered by this contract and to
generally promote the business in advertising, brochures, magazine articles, social media, websites, blogs, sample
albums and prints, venue and other vendor samples, and other such material, providing that the images used are
used lawfully and without damage to the client(s).
3. LICENSES, COVERAGE AND REPRODUCTION
a) Photographs taken during the course of the event will be at the discretion of the photographer(s) although every
effort will be made to comply with The Client(s) requirements.
b) The photographer shall endeavour to photograph all individuals as requested by the client(s) at some point, but
no responsibility will be taken by the photographer on the occasion of leaving somebody out.
c) For a booking involving a church ceremony or at certain venues, the photographer(s) movements are sometimes
restricted by the official in charge. The area from which the photographer(s) is able to cover the ceremony may not
be the photographer(s) choice and the photographer(s) cannot accept responsibility for any obstructed view should
this be the case. The use of artificial lighting may be restricted or prohibited. The photographing of parts or even all
of the ceremony may be restricted or prohibited. Client(s) are strongly advised to check with the appropriate official
before booking the date and submitting this contract.
d) For a wedding or other event booking the photographer(s) shall endeavour to capture all the moments throughout
the day as they occur. However, because of the fluid nature of the event, some moments might not be recorded, or
not recorded for logistical reasons.
e) Please note that any alterations made to the booking by the client(s) once details have been confirmed may only
be made at the discretion of the photographer and in some circumstances (such as the change of ceremony date for a
wedding) the photographer may be unable to accommodate these alterations due to a conflict of commitments.
Under these circumstances the photographer are not liable to compensate the client(s) in any way whatsoever.
f) Due to a variety of lighting conditions and the limitations of digital sensors, some colours may alter throughout a
set of photographs. Please note that certain colours do not reproduce exactly in print.
g) It is understood that all photographic printing is undertaken within the technical limitations of the process and
that colour may not be identical over the whole range of colours within a subject. It s also understood that prints
made at different times or in different sizes may be variable in colour balance.
h) Due to the limitations of computer monitors it is understood that:
(1) images appear differently according to the specification of each monitor
(2) prints will not match images rendered on any particular computer monitor.
i) All print and presentation sizes quoted are approximate and subject to the discretion of the photographer(s).
j) Although all equipment is checked regularly and reasonable steps are taken to ensure backup equipment is
available, the photographer(s) will not be responsible for photographs that are not produced due to technical failure,
either at the shooting or processing stage.
k) Exclusivity. It is agreed that the Photographer(s) shall be the sole professional stills Photographer on the wedding
day. Although the Photographer will actively encourage the use of cameras throughout the wedding it is agreed that
the Photographer shall reserve the right to ask guests to refrain from taking photographs in the event that their
activities are corrupting the official photography in any way.
l) Images are not to be edited by anyone by Joe Twigg, this includes Instagram filters or anything that might alter
the look and style, or change integrity of the photography work, unless this has been otherwise organised with Joe
Twigg
4. PRICES
a) All standard photographic services and optional extras specified in this contract and paid for in full before the
wedding unless other arrangements are made, and are supplied at the prices ruling on the date of signing of the
contract. Optional extras not paid for in full before the wedding, are supplied at the prices ruling at the time of
receipt of the order.
b) The client(s) will be liable to pay any additional expenses incurred by the photographer(s) not already included
within the contract price. This includes for example access fees charged by some venues, and dispatch of prints, discs,
albums, and other products to non-UK addresses. Travel expenses (other then specified in the contract summary)
need to be covered at full cost before the journey takes place.
5. PAYMENTS
a) A non-refundable retainer for the amount specified in your contract summary (paid by debit card or online bank
transfer) along with a completed contract will confirm your booking. The retainer forms part of the total cost of your
Package (i.e. it is NOT in addition to the cost of the plan) and is deducted when calculating the final balance due. The
retainer secures the photographers services for the day and is non refundable in any event. The photographer will
decline any other enquiries for the date upon receiving this fee. The booking fee is payable within 10 working days
from the date of booking. After this time the reservation will be automatically removed and the date will become
open for booking. Payment for any outstanding balance is due in full NO LATER THAN EIGHT WEEKS prior to the
contracted date and is specified in your contract summary: You MUST allow sufficient time for cheque clearance.
Non-receipt of the full balance by the due date will be deemed cancellation of the contract by the client(s)
b) All additional goods must be paid for in full on ordering unless other arranges have been made. This includes
extra prints, albums, special editing and rendering of images, high-resolution digital files, high resolution long term
galleries, and any other services ordered after the event.
c) Title to all goods remains with Joe Twigg until paid for in full by the client(s).
6. COMPLAINTS
Any complaints must be received in writing within seven days of receipt of products purchased. This includes
photographs, USB, albums, frames and any other special services that have been agreed.
7. FORCE MAJEURE
a) The due performance of the contract is subject to alteration or cancellation by the photographer(s) owing to any
cause beyond their reasonable control (e.g sudden illness/injury/ victim of crime, flooding).
b) The photographer(s) may contact other photographers in the event that they are not able to attend your booking
due to clause 7a). However it may prove difficult or impossible to find a skilled replacement photographer at short
notice or at the same price.
c) In the event of cancellation by the photographer(s), or in the unlikely event of total photographic failure (although
re-shoots may be arranged if practicable) the photographer(s) will not be responsible for costs in order to stage
re-shoots. The photographer(s) liability shall be limited to a full refund of any deposits and fees paid.
8. LIABILITY FOR DIGITAL FILES AND PRODUCTS
a) The digital files shall remain the property of the photographer(s) and shall be kept by them for not less than 12
months from the wedding date at one site.
b) Should digital files be lost, damaged or destroyed the photographer(s) liability shall be limited to a refund of fees
paid, but shall not include a refund for any goods already supplied or capable of supply at a quality deemed
acceptable by the photographer. No refund will be due for any digital files lost, damaged, or destroyed after 12
months from the date of the wedding.
c) Any pre-paid product credits (e.g. for albums and prints) not utilised by the clients within 12 months of the date of
the wedding will lapse without value unless otherwise agreed in writing. Any product supplied will be at the sole
discretion of the photographer(s) and forwarded by standard Royal Mail to the last known address of the clients.
9. CANCELLATION FEES, DATE AND PACKAGE CHANGES
a) If The Client(s) should have to cancel a booking, the retainer and any other fees already paid cannot be refunded.
b) The Client(s) may change the date booked earlier, if somebody else has not booked it already. No additional
charges apply and written consent is required. The photographer cannot take responsibility in the event when the
new date is booked or other responsibilities need to be carrying out on this date. No refunds will be given.
c) The Client(s) may upgrade or degrade the package at any time. No additional charges apply and written consent is
required. The Client(s) have to pay the difference between the amount already paid and new amount due. Any
differences cannot be refunded when degrading the package.
d) The Photographer will not charge any extra for a reasonable overtime on the day.
11. PRIVACY
Joe Twigg may store your data on a private internal database. This data will not be made available to outside
companies or individuals. Should you wish to have your data removed from the database, please advise in writing
and retain your confirmation. For more information about privacy please see the privacy policy or contact
12. GOVERNING LAW
Any contract made between the photographer and the client(s) shall in all respects be governed by and construed in
accordance with English Law and the parties hereto submit to jurisdiction of the English courts.
13. INSURANCE
The Client(s) are hereby advised to take out an insurance policy to cover any expenses in the event of cancellation.
14. MEALS AND REFRESHMENTS
A vegan meal/lunch is much appreciated please if working over 8 hours, often it is hard to be able to get a chance
to get food and going off site is not always possible (this is not usually taken with your guests as the photographer
has important duties to perform during this period). Where coverage includes up to mid-evening then a second light
meal should be available. The photographer will take a short break and eat away from guests. Where coverage has
been agreed to include a photographers assistant then the same conditions apply for this individual. NOTE: it is
normal practice to provide meals for your other wedding vendors e.g. toastmaster, DJ, videographer, band,
magician.
15. VIDEO SERVICES FOR PROPOSALS
When video services are included in a proposal package, the video will be captured using 2-3 static, unmanned
cameras while the photographer focuses on still images. The footage will be edited into a short highlight video with
music and titles. The photographer cannot be held responsible for unexpected events or missed footage due to the
static camera setup. For more dynamic video coverage, hiring a dedicated videographer is strongly recommended.
By agreeing to this service, the client acknowledges these limitations and releases the photographer from responsibility
for any missed or obstructed video footage.
16. BY PAYING THE DEPOSIT YOU ARE SECURING THE DATE YOU HAVE REQUESTED AND AGREEING TO THE TERMS
AND CONDITIONS
Joe Twigg - Gather Round Wedding Photography
TELEPHONE
+44(0)7702468326
HELLO@GATHERROUNDPHOTOS.COM
WEBSITE
GATHERROUNDPHOTOS.COM